COVID-19 Return to the Workplace Online Training
Users can take on computer, tablet, or phone
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Available in English, Spanish, Simplified Chinese, Japanese, and other languages
Employees can retake training as guidelines are updated for no additional cost
COVID-19 Safe Workplace Training
Clear Law Institute’s COVID-19 Safe Workplace training is a 30-minute online course for employees returning to the workplace or employees who continued in-person work during COVID-19. Our workplace safety training is compliant with COVID-19 guidance from OSHA, CDC, and all 50 states.
Our online training is compliant with COVID-19 training requirements in California, Illinois, Kentucky, Maine, Massachusetts, Michigan, Minnesota, New Hampshire, New Mexico, New York, Oregon, Rhode Island, Vermont, Virginia, and Washington.
Our Compliance Advisory Team regularly monitors federal and state orders, rules, and guidelines and updates the training as needed.
New Article: COVID-19 Workplace Safety Training Rules and Recommendations
SHRM recently published an article written by Clear Law Institute's Michael Johnson and Shannon Magill Farruk about COVID-19 workplace training requirements in several states and why this training is essential in all states. Complete this form to get a copy now.
Mandatory COVID-19 Return to the Workplace Training
The Occupational Safety and Health Administration (OSHA) has issued guidance advising employers to “educate and train workers” on COVID-19 safe work practices.
Additionally, several states, including California, Illinois, Kentucky, Maine (Several Industries), Massachusetts, Michigan, Minnesota, New Hampshire, New Mexico, New York, Oregon, Rhode Island, Vermont, Virginia, and Washington, require employers to provide COVID-19 workplace safety training to employees. Many of these states also mandate the specific content that must be included in the employee training. In fact, states have issued citations to employers who do not provide fully compliant COVID-19 workplace safety training. To learn more about the training content required in your state, contact us.
Clear Law Institute’s interactive online training, COVID-19 Safe Workplace, helps employers comply with federal and state training requirements and promotes a safe and healthy workplace.
Beyond Check-the-Box Training
Given the health risks of the novel coronavirus and COVID-19, employers must go beyond “check-the-box” training. Employers must provide a course that not only complies with legal requirements but also provide employees with the practical guidance needed to maintain a safe working environment. Clear Law’s COVID-19 Safe Workplace online training is fully narrated and includes numerous interactive animations, video demonstrations, and exercises to keep employees engaged.
Updates
Because of the changing nature of the virus risk and guidance from the CDC, OSHA, and other agencies, the course is continually updated. Employees can retake the training if guidelines or legal requirements change for no additional cost.
Course Content
As required by federal guidelines and state regulations, the course addresses topics such as:
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How employees can protect themselves and others in the workplace
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COVID-19 symptoms
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Who is most at risk
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How the virus spreads
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Social distancing requirements
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Face covering requirements
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How to properly put on, wear, and remove a face covering
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How to practice proper cough and sneeze etiquette
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When and how to wash hands effectively
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Employer responsibilities for cleaning and disinfection
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How to safely and effectively clean and disinfect the workplace and personal items
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What to do if an employee or someone in their household is sick
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What to do if someone reports to work sick or becomes sick at work
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When to seek medical care and emergency care
Easy Course Administration
Access on All Devices and Bookmarking
Users can take the training on computers, tablets, or smartphones and can bookmark their progress.
Course Administration
We make delivering the course to your employees effortless either on our Learning Management System (LMS) or your LMS. You can run a report at any time to see who has not yet completed the training.
End User Tech Support
Users call us with tech support questions, not you.
Course Customization
Standard Customizations
We can include your logo, relevant policies, workplace images, and an introductory message from a senior official in your organization.
Policy Review and Acknowledgment
Users can be required to certify that they have read and understood your specific policies related to COVID-19. We can also include a “Policy Review” exercise where users are required to search your policies to find the answers to questions relating to your policies.
Advanced Customizations
Clear Law Institute can customize the course further to meet your organization’s training needs. We can even have scenarios take place in your workplace environment.
Clear Law Institute provides online compliance training for more than 1,000 clients, including:
Frequently Asked Questions
As a best practice, Covid-19 workplace safety training should be provided before or very soon after employees return to the workplace. For example, in Kentucky, employees must receive Covid-19 training before a business reopens. While other states requiring Covid-19 workplace safety training are silent on this issue, the clear intent is to provide such training to employees either before or very shortly after returning to the workplace as the training objective is to keep employees safe and reduce the spread of Covid-19 in the workplace.
The content requirements of Covid-19 workplace safety training varies by specific state guidelines and industry. The following illustrates the types of required content in certain states for such workplace training:
- a general description of COVID-19, symptoms, when to seek medical attention, how to prevent its spread, and the employer’s procedures for preventing its spread at the workplace;
- how an infected person can spread COVID-19 to others even if they are not sick;
- worker health and safety, including proper hygiene practices, such as how to appropriately wash hands, use hand sanitizer, and cough and sneeze etiquette;
- how to prevent the spread of Covid-19 by practicing social distancing in the workplace;
- how to prevent the spread of Covid-19 by wearing a face covering, including how to properly put on, wear, and take off face coverings;
- how to safely use cleaners and disinfectants; and
- isolation of individuals with suspected or confirmed COVID-19.
Yes, in some states, employees are required to wear face coverings in the workplace under certain circumstances, such as California, Connecticut, Delaware, Hawaii, Illinois, Kentucky, Maine, Massachusetts, Minnesota, Nevada, New York, Ohio, Oregon, Pennsylvania, Rhode Island, Utah, Vermont, Virginia, and Washington. Certain exceptions usually apply to face covering requirements, including when wearing a face covering is prevented by the employee’s medical or mental health condition or disability.
Covid-19 workplace safety training ensures employees know how to properly put on, wear, and take off face coverings, and when certain exceptions apply, which helps to prevent the spread of Covid-19 and protect employees in the workplace.
This is not an exhaustive list and is only provided as an example of the states that have this requirement as of the date of the writing of this article.
If face coverings are required in the workplace either by state law, or the employer, the employer is generally required to pay for and provide face coverings to employees. However, in some states, employees may choose to wear their own face covering as long as it meets the legal requirements.
Covid-19 workplace safety training ensures employees know how to properly put on, wear, and take off face coverings, which helps prevent the spread of Covid-19 and protect employees in the workplace.
This is not an exhaustive list and is only provided as an example of the states that have this requirement as of the date of the writing of this article.
Many states require employees to practice social distancing in the workplace under certain circumstances, such as Arizona, Arkansas, Colorado, Delaware, Georgia, Hawaii, Indiana, Maine, Massachusetts, Michigan, Minnesota, Missouri, New Jersey, New York, North Dakota, Ohio, Oregon, Pennsylvania, Texas, Rhode Island, Virginia, and Washington.
Covid-19 workplace safety training ensures employees know how to properly social distance, which helps prevent the spread of Covid-19 and protect employees in the workplace.
This is not an exhaustive list and is only provided as an example of the states that have this requirement as of the date of the writing of this article.
Several states require employers to provide hand washing stations and/or hand sanitizer to employees in the workplace, such as Arkansas, Delaware, Hawaii, Illinois, Indiana, and Ohio. Regardless of any legal requirement, providing hand washing supplies and sanitizer for employees is recommended to help reduce the spread of Covid-19 in the workplace.
Covid-19 workplace safety training ensures employees know proper hand washing and sanitizing techniques, which helps prevent the spread of Covid-19 and protect employees in the workplace.
This is not an exhaustive list and is only provided as an example of the states that have this requirement as of the date of the writing of this article.
Many states require employees to stay home and not report to work if they have any Covid-19 symptoms and/or have been in close contact with a person who has a suspected or confirmed case of Covid-19, such as Alaska, California Colorado, Connecticut, Delaware, Georgia, Ohio, Massachusetts, Michigan, and New Hampshire. Regardless of any state requirement, it is important to clearly communicate to employees to stay home and not report to work if they have any Covid-19 symptoms and/or have been in close contact with a person who has a suspected or confirmed case of Covid-19 to reduce the spread of the virus in the workplace and ensure employee safety.
Covid-19 workplace safety training ensures employees know how to properly self-screen for Covid-19 symptoms before reporting to work and when to stay home, which helps prevent the spread of Covid-19 and protect other employees in the workplace.
This is not an exhaustive list and is only provided as an example of the states that have this requirement as of the date of the writing of this article.
The CDC recommends employees take the following steps to protect themselves at work:
- Follow the policies and procedures of the employer-related to illness, cleaning and disinfecting, and work meetings and travel.
- Stay home if sick, except to get medical care.
- Maintain a distance of at least 6 ft. from all other persons
- Understand that no one with symptoms should be present at the workplace. Employees should inform their supervisor if they or their colleagues develop symptoms at work, especially fever, cough, or shortness of breath.
- Wash hands often with soap and water for at least 20 seconds, especially after blowing noses, coughing, or sneezing, or having been in a public place.
- Use hand sanitizer that contains at least 60% alcohol if soap and water are not available.
- Avoid touching eyes, nose, and mouth.
- To the extent possible, avoid touching high-touch surfaces in public places – elevator buttons, door handles, handrails, handshaking with people, etc.
- Minimize handling cash, credit cards, and mobile or electronic devices when possible.
- Practice social distancing by keeping at least 6 feet away from co-workers, customers, and visitors when possible.
- Avoid all non-essential travel.
Covid-19 workplace safety training ensures employees know how to properly protect themselves upon return to the workplace, which helps prevent the spread of Covid-19 and protect employees in the workplace.
Yes. In recently issued guidance on preparing the workplace during Covid-19, OSHA recommends that employers provide training on:
- worker health and safety, including proper hygiene practices and the use of any workplace controls;
- up-to-date training on COVID-19 risk factors and protective behaviors, such as cough etiquette and handwashing; and
- using protective clothing and equipment, including how to put it on, use/wear it, and take it off correctly, in the context of current and potential job duties.
As noted by OSHA, “informed workers who feel safe at work are less likely to be unnecessarily absent.”
Employers should provide Covid-19 workplace safety training to ensure employees feel safe in the workplace and minimize any potential liability related to Covid-19.
For example, employers must provide employees with a safe and healthy work environment under the “General Duty Clause” of the Occupational Safety and Health Act. OSHA has the authority to issue “General Duty” citations against employers for failing to keep the workplace free of a known hazard. There are four required elements of a General Duty Clause violation: (1) the employer failed to keep the workplace free of a hazard to which employees were exposed; (2) the hazard was recognized; (3) the hazard was causing or was likely to cause death or serious physical harm; and, (4) there was a feasible and useful method to correct the hazard. Based on the ease at which COVID-19 spreads, OSHA could justify issuing such a citation based on the fact that, among other things, the employer failed to follow OSHA Guidance on Preparing Workplaces for COVID-19 (OSHA Guidance), which recommends workplace safety training to ensure employees know the proper safety measures that must be taken to reduce the spread of Covid-19 in the workplace.
Other possible liability issues that could arise include tort claims, such as wrongful death, should an employee’s family be able to show the employer acted “negligently” or “recklessly” in failing to follow OSHA’s Guidance, which recommends workplace safety training so that employees know how to best protect themselves and prevent the spread of Covid-19 in the workplace. Employers could also be liable for workers’ compensation claims should a Covid-19 outbreak occur in the workplace, making it more likely for employees to successfully claim exposure to Covid-19 in the course of employment. The potential to make such a claim also increases with available contact tracing and a showing that the employer did not follow OSHA Guidance, including failing to provide its employees with the recommended workplace safety training.
