Employee Handbook Service
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The Employer's Challenge
Ensuring that an employee handbook is current and compliant presents a key challenge for many organizations. From crises like the COVID-19 pandemic to legal developments such as pregnant worker fairness acts passed by multiple states over the past 18 months, employers need to regularly update their employee handbooks.
Clear Law’s Compliance Advisory Team has reviewed hundreds of handbooks adopted by small, mid-size, and large employers around the country. All too often, these materials have not been compliant with applicable state laws or consistent with best practice guidelines.
Moreover, even when a handbook is fully compliant when adopted, it can quickly become out-of-date because employment laws continually change. To maintain legally compliant employee handbooks, employers must ask themselves the following questions:
- Given our industry, the types of workers we employ, and the locations where we operate, have we included all appropriate policies in the employee handbook?
- Are the policies that we included in the handbook compliant with applicable state laws?
- How can we efficiently monitor federal and applicable state laws to ensure we know when legal changes affect our handbook content?
- Who will modify existing policies to comply with new laws and changes in the law?
Clear Law's Employee Handbook Service
Clear Law Institute’s Employee Handbook Service can give you peace of mind in knowing that your employee handbook is legally compliant and will be kept up to date with ever-changing federal and state laws. Clear Law’s Compliance Advisory Team, which has more than 60 years of employment law experience, will consult with you so that your handbook is both compliant and meets your organization’s specific needs, given your industry and the states where you operate.
With Clear Law’s Employee Handbook Service, you will have a customized employee handbook that will
- comply with federal and state laws,
- reduce the risk of lawsuits and fines for employment law violations,
- communicate the organization’s expectations to employees,
- inform employees where to receive guidance when they have questions, and
- serve as documentation in case of an employment dispute.
Clear Law’s Employee Handbook Service involves the following steps.
- Handbook Development
You provide us with some basic information, such as:
- your current handbook
- list of states where you have employees working (including from home)
- your number of employees
- your industry
We develop a customized employee handbook for your review based on the information you provide, submit a proposed draft for your review, and then consult with you to address any open issues. We provide your finalized handbook in an editable DOCX format as well as a PDF you can distribute to employees.
- Monitoring and Updating
We monitor federal law and the law in all 50 states. As laws change that require updates to your handbook, we notify you and provide you an updated employee handbook at no additional cost.
- Annual Employee Certification
We recommend that you provide your handbook to employees once a year and ask them to read the handbook and certify that they understand it. Clear Law can provide an online certification process to handle this process for you.
Content of Your Employee Handbook
Our Compliance Advisory Team will work with you to ensure your handbook includes the content required by law and policies recommended as consistent with best practices.
Employer handbooks typically include the following content:
- Employer-employee relationship policies addressing issues such as at-will employment, employer commitment to equal employment opportunity, employee records, performance evaluations, and separation procedures, among others
- Workplace policies such as discrimination and harassment prevention, violence prevention, workplace safety, and workplace dress codes
- Compliance policies including but not limited to those addressing confidentiality, conflicts of interest, acceptable use of company resources, and related policies
- Work schedule and compensation policies addressing issues such as company business hours, pay periods, overtime, salary basis
- Leave and time off policies, such as paid company holidays, sick, vacation, or PTO, family and medical leave, state-required family-medical leave, pregnancy leave, or paid leave, as well as jury duty, voting, and bereavement leave
To learn more and receive pricing information, please Schedule a 30-minute Free Consultation.
Clear Law Compliance Advisory Team
Unlike many training providers that have wandered into the harassment prevention training space, Clear Law Institute is a compliance services company. Our in-house team of compliance advisors has more than 60 years of experience in employment law compliance matters. The following compliance experts lead our team:
Michael Johnson, J.D., CEO of Clear Law Institute, is a former U.S. Department of Justice attorney who brought one of DOJ’s first “pattern or practice” sexual harassment cases. Mike has provided training and consulting on harassment prevention and investigations to organizations around the world, such as the EEOC, the United Nations, and Google. He is a graduate of Duke University and Harvard Law School.
Alicia Daniel, Senior Compliance Advisor, has advised on highly regulated fields in both the private and public sectors. She served clients as an associate at Foley Hoag LLP, specializing in investigation defense, healthcare law, and cannabis licensing. From there, she joined the Massachusetts Office of the State Auditor, where she advised the agency on employment and compliance matters as Deputy General Counsel. She graduated with honors from Oklahoma Baptist University and Harvard Law School.
Teresa Harvey Rollins, J.D., Senior Compliance Advisor, has nearly 20 years of experience representing Fortune 500 companies and other employers on a broad range of employment matters, including discrimination and harassment prevention. Tes previously practiced law as Counsel at Dickstein Shapiro and was CEO of PolicyPartner LLC, an employment compliance service provider. She is a graduate of Angelo State University and Southern Methodist University’s Dedman School of Law.
Brian Rothenberg, J.D., Senior Compliance Advisor, has advised hundreds of organizations on their compliance training and other compliance needs. An attorney by training, Brian understands both the legal requirements and the other competing challenges organizations face when rolling out compliance training or services. Brian is a graduate of the University of Richmond and the Marshall-Wythe School of Law and the Mason School of Business at the College of William & Mary.